Friday, August 22, 2008

How to Save Money on Faxing

With the growing importance of the Internet as a communications tool, the fax has become less important. However, the fax remains a viable option for many people and businesses, thus reducing the cost of fax remains an important task for many.

Step1 Upgrade his fax machine. If your fax machine can not communicate faster speed industry standard, acquire a faster machine to reduce the time spent on sending faxes. This is particularly important for long-distance fax. If you receive a large number of faxes, invest in a fax machine laser instead of an inkjet to reduce the cost of printing.

Step2 Schedule faxes to off-peak. From long-distance costs are lower after the normal hours of telecommunications in many plans. Find out if his plan incentives to any fax at certain times, and schedule your faxes to those days, whenever possible. If necessary, negotiate lower long distance rates with its telecom provider, change your plan or switch to a provider with lower costs.

Step3 Open an Internet account fax. If you require a high volume of faxes that originate as electronic documents, open an account with an Internet fax service. These let you send faxes directly from computer applications, and some services to reduce their long distance by sending fax machines locally. They also receive faxes over the Internet or e-mail download files, thereby reducing printing costs.

Step4 Scan and email. If your typical recipients can accept documents by e-mail rather than fax, a scanner invest in exploration which includes e-mail capabilities. Many current fax machines and multifunction devices also offer the possibility of email, and can quickly pay for themselves by reducing telecommunications costs.

Step5 Accept electronic documents. Assess your business processes to determine whether it can accept electronic documents instead of faxes. Then publish an email address along with a fax number as a method for receiving documents.

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